careers

Company

Administrative Assistant

Beverly Hills, CA

Job Title: Administrative Assistant

Date: September 2017

CIRE Equity is an entrepreneurial company focused on the creation and preservation of wealth through targeted investments in commercial real estate in the Western United States.

We are passionate about real estate, dedicated to hard work and strive for excellence in everything that we do. We aim to create an environment that encourages our employees to work hard, think creatively and excel. We value performance based on results and quality of work instead of the number of hours put in behind a desk or tenure. We are seeking likeminded individuals who share our attention to detail and passion for excellence to join our growing team.

POSITION

Administrative Assistant

LOCATION

CIRE Equity – Beverly Hills, CA

FULL-TIME/PART-TIME

Full-Time

DESCRIPTION

We are seeking an Administrative Assistant who will provide consistent support to our Los Angeles team with their personal and professional tasks. They will be relied on to assist the team with ongoing administrative duties and occasional special projects. An ideal candidate will achieve high quality results through detail-oriented work, enhance operational efficiency by creating and maintaining processes, will be proactive and take initiative in our fast-paced, ever changing environment.

RESPONSIBILITIES:

Serve as the company culture ambassador with an ability to communicate the company narrative and values of the organization with customers and employees
Maintain office services by organizing operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions
Maintaining office common areas in a presentable and organized manner
Keep management informed by reviewing and analyzing special reports; summarizing information; identifying trends or opportunities to improve
Setting up legal documents for Docusign
Miscellaneous administrative tasks as needed assigned by the executive team such as booking travel, creating packing slips with Fedex, scanning personal invoices, managing calendars and appointments, etc.

Management Expectations

Maintain and enhance the value of service to our clients
Play a vital role in aiding the team to achieve its goals
Closely monitor organization systems, such as spreadsheets and filing structure, to ensure 100% accuracy
Proactively identify ways to improve administrative and other processes
Develop strong knowledge of the team and clients’ needs
Manage costs to be within budget and identify cost savings initiatives

Competencies

Self-motivated, inquisitive and passionate
Customer and team focused and can balance people and business needs
A master organizer. Have systems to prioritize and execute on the to-do list
Strong interpersonal and communication skills, enthusiastic
Highly effective transactional and negotiation skills
Energized by solving complex problems. Enjoys variety and ever-changing workplace
Team player and does not know the saying “that’s not my job”
Ability to troubleshoot some basic IT problems
Detail oriented and able to maintain a high quality of work under pressure
Ability to write clear, professional reports and correspondence
Highly proficient or capacity to learn real estate terminology
Ability to assist in document preparation
Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, Publisher and Powerpoint)
Photoshop, InDesign, and Podio experience is a plus

Position Requirements

2+ years of experience in an administrative role (commercial, retail, property management experience a plus)
Real estate license and Notary Public are preferred but not required (company willing to pay for training/certification)
Must have a minimum of a high school diploma
Strong Microsoft Office Suite skills
Must have Valid CA Driver’s License
Clear background check required