careers

Company

Property Manager

Job Title: Property Manager
Date: July 2020
Location: CIRE Equity – Phoenix, AZ, headquarters San Diego
Full-Time/Part-Time: Full-Time

CIRE Equity is an entrepreneurial, growth-oriented company focused on the creation and preservation of wealth through targeted investments in commercial real estate in the Western United States.
We are passionate about real estate, dedicated to hard work and strive for excellence in everything that we do. We value our employees and aim to create a fun, merit-based environment that encourages hard work, creative thinking and high-quality performance. We foster persistent improvement, and we are seeking likeminded individuals who share our attention to detail and passion for excellence to join our growing team.

Description

We are seeking a Property Manager who will be in command of and responsible for a portfolio of commercial properties. This position is based out of our Phoenix, Arizona Property Management office. The portfolio consists of five Phoenix area multi-tenant retail shopping centers and several out of state single tenant properties. The position reports directly to the Vice President of Property Management and will be expected to communicate directly with both the Asset Management department and Accounting department. and be relied on to closely monitor, maintain and enhance the financial performance of each asset. Specifically, the Property Manager is expected to engage in all aspects of property management including post acquisition transition and on-boarding, vendor management, tenant management, working with Lease Administration resolving both credit issues and aged receivables, construction management oversight, implementation of value-add initiatives, and disposition transition and off-boarding. An ideal candidate will achieve results through strong leadership and effective management of others, detail-oriented with good follow through and will be proactive and will take initiative in our fast-paced, ever changing environment.

Responsibilities:

Acquisition/On-Boarding/Disposition – assist the acquisition department and executive team in the acquisition, on-boarding and disposition of assets. Tasks include, but are not limited to:

  • Aid Project Manager in Due Diligence Process such as:
    -On-site inspections
    -Collect estoppel certificates & SNDA’s

  • Aid VP of Asset Management for any tasks as assigned such as:
    -Obtain vendor bids
    -Engage/Cancel Vendor Services
    -Budget Creation
    -Utility Audit
    -Review Lease Abstracts
    -Other miscellaneous tasks

Property Operations – oversee all aspects related to operation and performance of each asset. Tasks include, but are not limited to:

  • Oversee vendors to ensure the upkeep of the property

  • Obtain multiple bids from vendors when work is over a certain threshold

  • Build a relationship with existing tenants

  • Ensure receipt of accurate Certificate of Insurance documents from tenants

  • Fulfill tenant work orders

  • Perform regular property site visits to ensure proper maintenance of assets

  • Work with Asset Manager to create annual operating budgets.

  • Ensure properties are operating within annual budgets.

Tenant Management & Credit/Default – proactively manage tenants including all credit issues and administer the resolution of all defaults within the portfolio. Tasks include, but are not limited to:

  • Review A/R monthly, pursue collection of past due accounts, prepare cash applications for accounting and recommend late fees to lease administration

  • Review updates to the rent roll for new leases and amendments

  • Assist with CAM recs, as needed

  • Turn over vacancies to new tenants and send tenant direction letters

  • Ensure vacancies are cleaned on a monthly basis

  • Correspondence to tenant in writing to ensure proper enforcement of the lease

  • Make suggestions to VP Property Management and follow through the default process if directed by VP Property Management which may include sending Default Letters, Eviction, Landlord Lien Sale and any other items required for the Default

Accounting/Financials – maintain a general understanding of the financial condition and performance of each property and proactively work with VP Property Management and Asset Manager on any capital needs. Tasks include, but are not limited to:

  • Review and understand any variances on the monthly financials

  • Obtain W-9 from all vendors

  • Work with vendors to code invoices correctly for accounting

  • Review batches of AP to ensure coding is correct

Construction Management – monitor all ongoing construction projects within the portfolio (internal and external) and ensure proper setup, execution, and timely completion with minimal liability to each tenant and/or property. Tasks include, but are not limited to:

  • Ensure Landlord work, including Tenant TI, Build-to-Suits, Capital Improvements, Parcel Splits, etc. is completed on schedule and within budget

  • Aid Tenant’s in oversight of construction

  • Perform site inspections and partner with Asset Management on status updates

Management Expectations

  • Maintain and enhance the value of assets under management through expense management and building tenant relationships.

  • Exercise of strong leadership and supervisory skills in the management of contractors and property vendors.

  • Professional appearance and interaction with tenants. Timely response to all tenant matters.

  • Diligent and good follow through on assigned tasks.

Competencies

  • Self-motivated, inquisitive, passionate and humble.

  • Strong interpersonal and communication skills.

  • Ability to solve problems and deal with a variety of variables in unique situations where only limited standardization exists.

  • Detail oriented and able to maintain a high quality of work under pressure.

  • Ability to read and interpret legal documents such as commercial leases, CC&R’s, listing agreements, management agreements, loan agreements and service contracts.

  • Ability to write clear, professional reports and correspondence.

  • Familiarity with real estate financial statements including profit and loss statements, balance sheets, cash flow statements and variance reports.

  • Proficient in commercial real estate, specifically property management.

  • MRI and Nexus experience is a plus.

Position Requirements

  • Bachelor's degree preferred with a concentration in business or finance.

  • 2+ years of experience in commercial (retail, industrial, office) real estate property management with a minimum of 1 year in retail property management preferred.